The Initiation phase is where all project starts, this phase
entails an overall description of the task some of these involve:
Defining Objectives – what the program hopefully aims
to achieve by the end
The scope – All the actions and tasks needed to
achieve the project. This includes the budget, the amount of money they will
spend on the project, the resources, the: facilities, people, equipment, time
and the amount the company will need to complete the project.
Deliverables – These are the services that will be
given when the project comes to a completion, these deliverables must be must
be achieved to deem the project a success. It is highly recommended for the deliverables
to always useful for to a stakeholders or client
The purpose – The purpose of the project, what it
does, why it is as good idea.
The Planning for a project depends
on how large the project is. Planning involves:
Activities – This relates to all activities within the
project that need to be completed.
Time – All tasks will be given an estimated time and
date to carry out the project, Identifying and estimate how long each task
should take to complete.
Checkpoints – These are the point within the project
where certain activities and deliverables must be finished or by the very least
being worked on.
Resource plan – This is the plan of all resources that
will be needed during the life of the project, this includes: Computers,
packages needed from other companies to design the project, servers, people,
specialists in their field like Business and IT specialists.
Finances – A plan that will calculate the cost of the
project needs to be made, this will include: The cost to rent where the project
is being developed, the wages of all employee of the project, considerable
costs and all utility costs like electricity and heating. All factors that
apply to the project must be compiled into a detailed financial statement.
Risk plan – this includes any risks that could occur
during the development of the project, it includes ways in which the risks
could be dealt with or the best possible scenario that could be put into plan
if the risks to the project were to happen. Some risks that could be planned
for in advance are: the loss of a key member, technical issues and poor
communication between the employees.
Tracking – What type of way the progression is show in
terms of charts, graphs, and surveys.
planning phase is one of the most important phase within a project it decides
how long the project will take the amount of resources needed and The cost, if
the planning phase is not done properly then it can result in the cost of the
project increasing, the amount of resources need to complete the project
increasing and the amount of time the project will take to complete this could
result in the project going over budget and/or failing to meet the deadlines
This is the phase where the project manager will monitored
and controlled factors and activities while the deliverables are being created
by the employees. Factors and Activities that are involved are:
Building deliverables – This is where the actual projects for
the customers are created
Time – Each task will be given an allocated start and
finish date. If the task is taking longer than expected and has a chance to
fall behind the project manager will have to consider:
important to the overall project is this task, is failing to meet the deadline
for this particular task going to result in delaying other tasks distrusting
the overall time the project will take to complete.
o How could
this time be made up; how could the task get back on track that could be help
to make up the time they have lost.
o Is the task
in need of additional help from other so the task meets the deadline it has
been set to achieve.
If necessary, the time for
particular tasks should be adjusted to keep all tasks as close to the deadlines
Cost – The manager has to identify the expenses for
each task, factors that need to be taken into account are the expenses that
each task and how they compare to the planned cost of the tasks on the planned
phase. If the cost of the task is going to end up costing more then what was
planned then the manager has to consider saving in other areas of the project
or can ask for an increase in this area of the budget.
Quality – The project manager needs to keep track of
the quality of the tasks being created, are the deliverables being made to the
required standard set by the plan and that they are to the quality the customers
Change – Any changes proposed to the project manager
that have been voice or written are considered as long as the reasons for the
change and the effect that the change will have on the cost and time on the
project are defined. If the change is to happen the project plan should be
updated as a result and also all changes should be approved with the project
Risks – As the project develops the risks from the
plan should be monitored. While some risk within the plan may not be relevant
anymore new risk could arise, if they do they must be recorded and any steps
taken to reduce or eliminate the risk.
Issues – issues are risk that are not anticipated they
arise unexpectedly some issues that could happen within a work environment are:
power outages, floods, earthquakes, or any other unexpected issue that causes
the project development to come to a holt. A group member oversees resolving
the issue, when resolved the method in which the issue is resolved is record
for any future projects.
Communication – This takes place between all important
members of the project, this includes: project manager, the team under the
management, stakeholders such as clients. Information that must be communicated
between each other include:
projects budget, are they over under or on track
projects deadline completion, have they finished before the deadline did the
deadline need to be increased or on track
o Issues, the
issue that occurred and how they were dealt with
performance, how well the project when overall and anything that would be
change if done again.
The evaluation phase is the final assessment of progress
throughout the project, most projects have on going assessment of progress
through checkpoints of the project but the evaluation can come from all source
within project or even external viewers. The most common people to help with
the evaluation report are the project manager, the project sponsor, clients,
stakeholders but can also be done by external specialists who are not involved
with the project. Thing that should be included within the report should be:
o Project successes,
what the project achieved in doing
o Project failure,
what the project failed in doing
problems, ways to solve problems within the project were not solved.
actions that were not on the plan but helped the project in a certain way so should
be implemented into similar projects in the future.
o The name of
the owner of the report and the individuals who led the evaluation
o Project documents,